Eligibility Activity Worklist
Eligibility Activity WorklistYou may view the list of Eligibility Activity Worklist by clicking Eligibility Responses on the left menu. This page has two sections the top contains the Search Criteria which you enter to filter the pool of all Eligibility Requests in the system, and the lower portion is the filtered list of Responses. The results may be sorted based on any of the columns by clicking the header of the column.
This section of the page contains multiple fields that you may use to filter the pool of Eligibility Requests. When the page is initially accessed from the menu, inquiries made within the past 24 hours or 1 day is defaulted in order to display the most recent inquiries made. Changing any of the values in the fields and clicking Search will refresh the page with the new list of requests displayed in the lower portion.
Requested within the last ____ days: Entering a value in this field will limit the returned requests to only requests made within the specified number of 24 hour periods. For example, if you open this page at 9:00 AM Friday and enter 2 in this field then click Search, the results will display requests made in the past 48 hours which translates to requests made after 9:00 AM on Wednesday. The value entered in this field must be greater than 0. NOTE: this field cannot be used in combination with the "Date Sent" field.
Client Last Name: Entering the last name of a client will limit the returned requests to only inquiries made for clients where the last name in the database exactly matches what was typed. For example, to find "JOHN SMITH JR." you would need to enter "SMITH JR." in this search field.
Client ID : Entering the Medicaid Client ID will limit the returned requests to only those made for that exact value.
From Date/To Date: To retrieve requests made during a range of dates, enter the beginning and ending date of the range. The entry format is mm/dd/yyyy and may be directly specified or selected using the Calendar control to the right of the fields. NOTE: This field cannot be used in combination with the "Requested within the last ____ days" field.
Show Just my Transactions/All Tranasctions for this provider: Selecting Show just my transactions returns only the Eligibility Requests created by the current user. Selecting Show all Transactions for this provider returns all Eligibility Requests for users of your facility(s).
This section of the page contains a table listing the Eligibility Requests that match the filtering criteria as defined in the above section. With minimal criteria, this list could become quite lengthy which is why there is a default of displaying requests made within the past 72 hours. As soon as a Request is submitted, it will be displayed at the top of this list, as requests are displayed in descending order of when they were submitted.
Client ID: The Medicaid Client ID for an Eligibility Request by Client ID. If an Eligibility Request by Name Search was submitted, the word "Details" will appear in place of a Client ID. Once a response has been received for this request, the ID or "Details" will be underlined as a hyperlink to open the Eligibility Response Details page.
Name: This value is the Client Name in the following format: "LastName, FirstName MiddleInitial". The Client Name will only be displayed if an Eligibility Request by Name Search is submitted.
Date Submitted: The date the Request was sent to NY Medicaid.
Paging Controls: The paging controls allow the number of displayed results to be set (10–50 by 10s using the Page size drop-down) and also allow navigation sequentially or directly among the results pages.
NOTE: A transaction which has somehow failed in the transmission to eMedNY will be marked with a Status of Retry, and will not have a hyperlinked response. If this is the case, you must resubmit the Eligibility Request.
